December 2014 Board Meeting Minutes

The following text are the minutes from the SMCT Board Meeting on December 13, 2014. Click the link below for a downloadable PDF version.

SMCT Board Meeting Minutes December 2014 public

SMCT Meeting Minutes December 2014


December 13, 2014


Benjamin Eddy Building

Foster, RI


Members Present: Dennis Chretien, Bob Hollis, Kaila Rubin, Laura Giorgianni, Heather Christie, Eric Dubois, Chris Brostrup-Jensen, Gabrielle Dworkin, Michelle Chretien, MaryJo Chretien


  • Positions – still need a Corresponding Secretary and (possibly) a Events Coordinator
    • MaryJo nominated as interim events coordinator – moved, seconded, voted, approved
  • CITV
    • Seems to have been a success! We’ll know more in January…
  • Shakespeare
    • Rehearsals – Corner bakery meeting room? Or Panera?
    • Go to look for props today or tomorrow?
    • Need dates, prices, addresses, all the details for pubicity
  • LSH
    • 8-10, 15-17 of May
    • Running way behind
    • We do have rights!!!
    • YAY!!!
    • Bob is directing, looking for musical director and producer…
    • No tech director yet, but we do have an Audrey II team!
      • Will ask for puppeteers in auditions.
    • Auditions will be held all together, band and acting/singing
    • Costumes – no one yet
    • Sets, stage, props – not yet
    • Stage manager – not yet, nor backstage
    • Give moms free concessions and do a plant raffle?
    • Need serious recruiting, will do that more after auditions to see who’s in the show and who’s not
    • Need phone message about auditions
    • Currently have enough for audition panel, and some others who are interested in helping with the show, but currently unsure of schedules…
  • Backstage curtain
    • Thank you Lisa!
    • New hooks worked really well! Also work well with the wires, don’t fall off, etc.
    • Seem to have lost nearly 100 of them
      • Probably in a bin somewhere?
      • Need more organization about where things go during a production
      • Might get more?
    • Need more people who know how to pack up tech stuff, need to teach more
      • Color-code bins?
  • Mailing Lists
    • Voting members of the Board – make another Core Team list for those who are heavily involved, but not necessarily on the board
    • Got all of 4 answers to the interests survey L
    • Database Entry for productions
      • Producers of each show should hand database manager a list of cast and crew, and once the playbill is created, database manager (currently Heather) should enter it
  • 2015-2016 Season
    • Creative Team will meet soon to discuss!
    • Unplugged?
      • Everyone likes the idea, but some are concerned about burning out and over stretching our already exhausted core members
      • Needs to be self-sustaining – has producer who is looking for facilities and doing all that. Board will gladly support, but can’t over stretch.
      • Authorize for 2015-16 with requirement of having an active producer, sometime after OHD for publicity sake, but after children’s show? Before summer show? – must have own publicity
        • Moved, seconded, voted, approved
      • Follies dates – possibly May 10th, after Easter, to give time after LSH. Need to confirm.
  • SMCT applied for RI Innovation Fellowship, fairly broad, first application is vision-based rather than specifics of finances, so we’ll see what it does!
    • Champlin is now back to supporting buildings, so maybe that will help
  • January 24th at 10:00am is our next meeting (Benjamin Eddy Building)
  • Moved to adjurn, seconded, voted, approved.