November 2015 Board Meeting Minutes

The following text are the minutes from the SMCT Board Meeting on May 30, 2015. Click the link below for a downloadable PDF version.

(public) SMCT Board Meeting Minutes 14 November 2015


SMCT Board Meeting Minutes – November 2015

Nobember 14th, 2015, 10:00am Benjamin Eddy Building, Foster, RI

Members present (voting members in bold): Shane Inman, Kaila Rubin, Leslie Carter, Eric Dubois, Artie Robillard, Carol Mauro, Rachel Stevens, Bob Hollis, Chris Brostrup-Jensen

Meeting Begins – 10:15am

Sub-committee meetings

-Behavior policy has not yet been written

-Notes from producer/stage manager meeting have been sent out

-Progress was made on delineating roles

-Next meeting must be scheduled and topic decided

-Chris put forth use of rehearsals to build SMCT culture/community as potential topic

-“Liaison” meeting could be combined with another topic

-Several people suggested focusing on delineating precise meaning of board positions

-Unlikely to take very long, would mostly involve clarifying existing lines

-Leslie suggested setting up separate meetings (with separate topics) to occur simultaneously, then coming together afterward to discuss

-Meeting topic will be liaison, as mentioned above, and guideline review

-Meeting will be held on January 11th, 2016, at 6:30pm at the Dubois’ house

-Meeting will be open to the public

-Potential future topics include tech, publicity/hospitality, and membership outreach (finding interested people)


-Christmas Carol is in good shape

-Much farther along in deciding technical details than previous shows

-Disruptions to rehearsals as a result are unfortunate, but worth the benefits

-Chris is unsure of how far along costumes currently are

-Still looking for concessions coordinator for one week of shows

-80-90% of the way to getting replacement for Joe Turner

-Efforts have been made to shift it more in line with how it was described in meetings

-Specifically, responsibilities and “workflow” will be made to more closely conform to the decisions made at the director/producer/stage manager organizational meeting

-Planning to shoot promotional videos in coming week for promotion

-Official cast list needed for by the 24th for Foster Home Journal

-USO Show

-Still trying to find musical coordinator

-No need for a producer

-Show will be performed on November 12th and 13th

-If live musicians cannot be found and organized, Artie is willing to fall back on prerecorded music


-Budget is being discussed with Laura Giorgianni

-Creative Studio

-November CAST production needs to be written and cast, volunteers are wanted

-Final edit of October CAST production will be uploaded soon

-Bob will get youth reps together soon

Public Relations

-Dennis, Andy, and Eric are working on the new website

-They have decided to switch after Christmas Carol to avoid disrupting the production

-Buying an ad in Motif would be unlikely to bring in larger audience, but may encourage someone from Motif to review the show, aiding in long-term organizational building

-Leslie suggested posting blurb on Rhode Island Performance Exchange website


-Shane requested that Communications be moved up on the schedule for a future meeting

Next meeting is scheduled for December 12th.

Motion to adjourn meeting – Seconded/Passed

Meeting adjourned – 11:58pm