December 2015 Meeting Minutes

The following text are the minutes from the SMCT Board Meeting on May 30, 2015. Click the link below for a downloadable PDF version.

SMCT December 2015 Meeting Minutes (public)


SMCT Board Meeting Minutes – December 2015

December 12th, 2015, 10:00am Benjamin Eddy Building, Foster, RI

Members present (voting members in bold): Dennis Chretien, Laura Giorgianni, Shane Inman, Kaila Rubin, Eric Dubois, Liz Dubois, Chris Brostrup-Jensen

Meeting Begins – 10:10am


-Box office cutoff has been changed from 2 to 3 hours before show, change will be upheld


-Chris offered a formal apology for his lack of time management during rehearsals

-Going forward, having a community liaison should address this issue

-Christmas Carol performances have been going well

-Liz asked if there will be a dinner theatre between Christmas Carol and M*A*S*H

-Suggested it would be difficult to fit anything into the short time slot

-Could potentially be done at the proposed chili cook-off (see below)

-Full dinner theatre production would not be viable

-Date of Foster Follies has to be decided, as the usual date would fall in middle of M*A*S*H

-29th of April, 6th and 13th of May will be checked to determine best option


-Dennis anticipates tech issues due to operating room being set up off-stage

-Lighting and seating will have to be adjusted accordingly

-Clarification: first Tuesday after last show is storage cleanup, first Thursday is cast party

-Creative Studio

-Chris expressed concerns about the image presented by CAST-sponsored videos

-Over winter break, more videos will be made

-Long-term archiving of files has to be figured out

-DVDs would not be ideal, online backup service might be best option


-Chili cook-off in late winter

-Eric suggested doing a sneak preview of M*A*S*H, showing one scene

-Original cook-off date was on Easter weekend, has to be changed

-BYOB with corking fee would probably not go over well

-Silent auction could be good addition, but item donations would be needed

-May be safer to choose different event

-Ultimate conclusion: event will need to be investigated and date reworked

-Dennis suggested starting a yearly auction

-Would need at least a few big ticket items to pull people in the door

-Zink Alloy could be hired to play for an hour for a fundraiser with food and silent auction

-Might be better to do in May

-Nikki will be asked about changing cook-off event

Public Relations

-Shane suggested prominent “Buy Tickets” button be added to website

-New web platform still under construction, will hopefully be done before M*A*S*H

-Dennis suggested creating Swamp Meadow filter on Instagram for additional publicity


-Meryn will determine if Foster has any intentions regarding new community building grant

-Dennis suggested SMCT could step into the gap left by the departure of Fostering Arts


-Futon will be removed from storage unit by original owner and given to Savers

-Could large swathes of fabric in storage unit be sold on Ebay?

-Unlikely to ever be used

-Some fabrics could be kept, such as more specialized materials

-Old tech equipment should be posted on Ebay


-Shane hopes to get all board members on Slack before next board meeting

-Will compile email to illustrate benefits of platform and attempt to encourage adoption

Meeting adjourned – 12:02pm