July 2016 Board Meeting Minutes

SMCT Board Meeting Minutes – July 2016

July 9th, 2016, 10:00am Benjamin Eddy Building, Foster, RI

Members present (voting members in bold): Dennis Chretien, Shane Inman, Artie Robillard, Eric Dubois, Kaila Rubin, Leslie Carter, Ben Stanfield, Chris Brostrup-Jensen

Meeting Begins – 10:06am

Executive Director

-Communication and accountability suggested as topic of future policy meeting

-Tentative date set for Tuesday, July 26th at 6:30pm

-Will be held at Dennis Chretien’s house

-Shane will send out an email to notify members about meeting

-Database management has fallen by the wayside, needs to be reevaluated

-It should be responsibility of someone involved in each production to gather information from cast for database and deliver it to the Membership Director

-Must be determined on whom this responsibility falls

-Latest production team member definitions should be put on website

-Dennis will make sure Youth Protection and Production Guidelines files are up to date


-Money from Community Building Grant needs to have been spent by end of year

-Must go to town council with concrete plan for location

-Fair grounds appears to be best option

-Construction must begin as soon as possible

-Meeting with Old Home Days Committee, July 14th at 6:30

-They must approve location before it can be brought to town council


-M*A*S*H and Tom Sawyer have been nominated for Motif awards


-Ahead of schedule, artistic side of production is going very well

-Some confusion about time line of when certain things, such as sets, costumes, etc, should be completed

-It is suggested that future directors be given such a time line beforehand

-Rehearsal reports have been recorded for each rehearsal

-Role of directing mentor needs to be further clarified, better use made of mentor

-Emily Carter wants to explore doing Seuss story times at libraries to promote show

-Will delegate to Nikki

-Cast list should be compiled and sent to Eric for website

-Apocalypse Now

-First draft of script is complete

-Production team is fully assembled save for backstage manager


-Some Foster Idol judges still needed

-Time slot for Trinity Kickoff has been determined—4:50-5:00pm

-People will need to show up early to OHD to set up for Foster Idol

-2:00pm is designated time

-Emily will contact people about planning games for Seussical booth at OHD


-Checkbox to be added to raffle tickets requesting permission to add purchaser to mailing list

Public Relations

-Posting to Facebook pages for promotional purposes has to be done by a personal Facebook account

-This responsibility should be designated to someone involved in each show

Meeting adjourned – 12:31pm